Proposal & Project Controls Manager

Primary Responsibilities

Proposal Development & Business Development Support

Track all incoming Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Requests for Information (RFIs), and business opportunities.
Serve as the central coordinator for proposal development activities from opportunity identification through final submission.
Draft, write, edit, and assemble technical and commercial proposals with minimal engineering oversight.
Translate engineering concepts, project scopes, and technical approaches into clear, client-focused proposal language.
Work closely with engineering staff, project managers, and business development personnel to develop proposal strategies and deliverables.
Develop proposal schedules and ensure all deadlines are met.
Maintain project experience databases, personnel resumes, qualification statements, and proposal templates.
Coordinate proposal reviews and incorporate comments from technical and management personnel.
Prepare and assemble complete proposal packages including technical narratives, commercial qualifications, assumptions, schedules, and pricing information.
Track proposal outcomes and maintain proposal performance metrics, win/loss statistics, and opportunity pipelines.

Commercial & Pricing Support

Develop proposal cost estimates and pricing models in coordination with engineering and management personnel.
Prepare labor estimates, level-of-effort calculations, project schedules, staffing plans, and fee proposals.
Understand and evaluate contractual and commercial terms and conditions.
Review client contracts and identify potential commercial risks, exclusions, and assumptions.
Support contract negotiations and commercial discussions with clients.
Maintain proposal cost databases and historical estimating information

Project Controls & Financial Management

Monitor project financial performance including budgets, burn rates, earned value indicators, and fee utilization.
Assist project managers with project forecasting, resource planning, and workload projections.
Review open invoices and aging accounts receivable reports.
Coordinate with accounting personnel and project managers to ensure timely billing and collections.
Communicate directly with clients regarding invoice status, billing questions, and collection activities.
Track project commitments, change orders, amendments, and additional service authorizations.
Develop project financial and operational reporting for management.

Client Interface & Relationship Management

Participate in client meetings, business development discussions, proposal presentations, and project reviews.
Build professional relationships with utility, industrial, and renewable energy clients.
Serve as a professional representative of the company during commercial and project-related discussions.
Coordinate follow-up actions resulting from proposal meetings and client discussions.
Support strategic account management activities.

Required Qualifications

Bachelor's Degree in Engineering, Construction Management, Business Administration, Project Management, Finance, or related discipline.
Minimum 5 years of experience in proposal development, project controls, engineering consulting, utility infrastructure, energy services, construction management, or related industries.
Demonstrated experience preparing technical and commercial proposals.
Strong understanding of project budgeting, estimating, forecasting, and project financial controls.
Experience supporting invoicing, accounts receivable management, and project financial reporting.
Excellent written and verbal English communication skills.
Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
Advanced proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, and Teams.
Strong interpersonal skills with the ability to interact effectively with executives, clients, project managers, engineers, and accounting personnel.

Preferred Qualifications

Must have 5 years of relevant experience
Experience supporting electrical substation, transmission, distribution, renewable energy, battery energy storage (BESS), microgrid, or power generation projects.
Knowledge of utility industry procurement processes and engineering consulting services.
Background in project controls, cost engineering, scheduling, or commercial project management.
Experience working with professional engineering organizations or EPC firms.
Familiarity with project management and accounting software.
PMP, CCM, PSP, or similar professional certification preferred.
Technical background sufficient to understand and communicate engineering concepts to clients.

Ideal Candidate Profile

The ideal candidate is a unique combination of:

Proposal Manager, Project Controls Specialist, Commercial Analyst, Client Relationship Coordinator, Accounts Receivable Liaison, Technical Writer with Engineering Awareness
They understand enough about electrical substations, utility infrastructure, and power generation projects (or related industries but not necessarily in Power Generation/Substation) to communicate effectively with engineers and clients, while possessing the commercial and organizational skills necessary to drive proposal and project execution success.

Important Details: